Business Administrator I
Job TitleBusiness Administrator IAgencyTexas A&M University Health Science CenterDepartmentClinic Str Finance CentralizedProposed Minimum SalaryCommensurateJob LocationBryan, TexasJob TypeStaffJob DescriptionOur Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.
Embracing varying opinions and perspectives strengthens our core values which are:
Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are:
As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want:
The Health Science Center (HSC) is looking for a Business Administrator I to serve as a member of the COM Business Affairs team.
We desire an individual who subscribes to and supports our commitment as stated above.
The successful applicant will bring an expert level of experience related to grants management, management and coordination of multiple types of funding sources, management and development of budgets, ability to understand and provide guidance to faculty, staff, students and patients, in a multifunctional department handling medical clinic, academic and research activities.
This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine.
If this is you, we invite you to apply to become a member of our team.
What you need to knowCompensation will be commensurate to selected hire's experience.
COVID-19 information:
Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible.
For the latest information regarding Texas A&M's COVID-19 response, please visit the University's COVID-19 website.
For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness' COVID-19 website.
Required Education and
Experience:
Bachelors 5 Years in general office, accounting, or personnel operations.
Required Knowledge, Skills and Abilities:
Ability to multitask and work cooperatively with others.
Use of standard office equipment and personal computers; working knowledge of spreadsheet and word processing; oral and written communication skills Relates well with diverse staff and students; can work well under pressure independently or in a team environment Interpersonal and communication skills.
Planning and organizational skills Preferred Education and
Experience:
Accounting and budget management experience in a TAMU business/fiscal office.
Accounting and budget management experience in a medical clinic Advanced skills in Microsoft Excel; working with pivot tables and formulas HR Liaison trained.
Experience working with diverse individuals and communities Approver in AggieBuy & Concur High Level Account Overview and Maintenance Supervisory Experience
Responsibilities:
Concur, AggieBuy and Payment Card Process:
Serves as an approver in AggieBuy, Concur and Payment Card systems.
Reviews and approves account reconciliations.
Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects.
Helps when needed on complex outstanding issues within the systems.
Creates processes and distributes updates to BCS Campus administrators.
Review each assigned departments payment card statements and past due submissions.
Help the customer understand the processes, timeline and compliance issues.
Budget & Fiscal:
Serves as the primary point of contact for questions or concerns on business procedures and purchasing questions.
Plans, develops, implements, coordinates, and monitors programs or services.
Develops and recommends policies, procedures, and guidelines.
Serves as bridge for complex processes that may cross over TAMU/COM administrative departments and other offices or customers.
Convey issues and engage the appropriate COM/TAMU office in a timely manner.
Stay abreast of accounting, HR, and other relevant policies, procedures, services and practices at TAMUS that impact COM Business Services and departments.
Oversees annual fiscal year closing activities.
Proposes solutions on complex financial problems.
Prepares and analyzes business reports.
Serves as liaison with financial, payroll, and human resources units.
Interprets System policies and regulations and University rules.
Develops complex administrative, financial, and statistical analyses and summary reports.
Manages maintenance of business files.
Serves as office manager delegate.
Implements and audits business procedure and trains staff on new and existing procedures.
Establishes, implements and audits unit procedures for special activities and programs.
Assists in special investigations, program analysis, and research studies.
Manages personnel activities including preparing position analyses, updating position descriptions, and developing employment offers.
Communicates with employees regarding personnel policies and procedures and identifies training needs.
Participates in the hiring and training of subordinate business staff and student workers.
May supervise staff and resolves staff conflicts.
Recommend and review/sign documents relating to budget, corrections and payroll allocations (eg.
DBR's, DCR's, Payroll cost allocations, and PCT's) for assigned departments.
Assist Department Heads with development of annual budget with guidance from Senior Business Administrator.
Assist departments with proper account set-up and maintenance of their fiscal accounts.
Establish a common understanding with each Department Head of how costs should be assigned to appropriate accounts and projects.
iPayment Process:
Review and approve any Ipayments deposits received by BCS Campus.
Deposits must strictly adhere to TAMU System cash handling policy regarding depositing funds at bank and depositing/ balancing in iPayments.
Responsible for staying current on cash handling policy.
Instructions to Applicants:
Applications received by Texas A&M University must either have all job application data entered or a resume attached.
Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application.
We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive.
Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Recommended Skills Accounting Administration Audio Equipments Auditing Communication Finance Estimated Salary: $20 to $28 per hour based on qualifications.
Embracing varying opinions and perspectives strengthens our core values which are:
Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are:
As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want:
The Health Science Center (HSC) is looking for a Business Administrator I to serve as a member of the COM Business Affairs team.
We desire an individual who subscribes to and supports our commitment as stated above.
The successful applicant will bring an expert level of experience related to grants management, management and coordination of multiple types of funding sources, management and development of budgets, ability to understand and provide guidance to faculty, staff, students and patients, in a multifunctional department handling medical clinic, academic and research activities.
This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine.
If this is you, we invite you to apply to become a member of our team.
What you need to knowCompensation will be commensurate to selected hire's experience.
COVID-19 information:
Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible.
For the latest information regarding Texas A&M's COVID-19 response, please visit the University's COVID-19 website.
For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness' COVID-19 website.
Required Education and
Experience:
Bachelors 5 Years in general office, accounting, or personnel operations.
Required Knowledge, Skills and Abilities:
Ability to multitask and work cooperatively with others.
Use of standard office equipment and personal computers; working knowledge of spreadsheet and word processing; oral and written communication skills Relates well with diverse staff and students; can work well under pressure independently or in a team environment Interpersonal and communication skills.
Planning and organizational skills Preferred Education and
Experience:
Accounting and budget management experience in a TAMU business/fiscal office.
Accounting and budget management experience in a medical clinic Advanced skills in Microsoft Excel; working with pivot tables and formulas HR Liaison trained.
Experience working with diverse individuals and communities Approver in AggieBuy & Concur High Level Account Overview and Maintenance Supervisory Experience
Responsibilities:
Concur, AggieBuy and Payment Card Process:
Serves as an approver in AggieBuy, Concur and Payment Card systems.
Reviews and approves account reconciliations.
Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects.
Helps when needed on complex outstanding issues within the systems.
Creates processes and distributes updates to BCS Campus administrators.
Review each assigned departments payment card statements and past due submissions.
Help the customer understand the processes, timeline and compliance issues.
Budget & Fiscal:
Serves as the primary point of contact for questions or concerns on business procedures and purchasing questions.
Plans, develops, implements, coordinates, and monitors programs or services.
Develops and recommends policies, procedures, and guidelines.
Serves as bridge for complex processes that may cross over TAMU/COM administrative departments and other offices or customers.
Convey issues and engage the appropriate COM/TAMU office in a timely manner.
Stay abreast of accounting, HR, and other relevant policies, procedures, services and practices at TAMUS that impact COM Business Services and departments.
Oversees annual fiscal year closing activities.
Proposes solutions on complex financial problems.
Prepares and analyzes business reports.
Serves as liaison with financial, payroll, and human resources units.
Interprets System policies and regulations and University rules.
Develops complex administrative, financial, and statistical analyses and summary reports.
Manages maintenance of business files.
Serves as office manager delegate.
Implements and audits business procedure and trains staff on new and existing procedures.
Establishes, implements and audits unit procedures for special activities and programs.
Assists in special investigations, program analysis, and research studies.
Manages personnel activities including preparing position analyses, updating position descriptions, and developing employment offers.
Communicates with employees regarding personnel policies and procedures and identifies training needs.
Participates in the hiring and training of subordinate business staff and student workers.
May supervise staff and resolves staff conflicts.
Recommend and review/sign documents relating to budget, corrections and payroll allocations (eg.
DBR's, DCR's, Payroll cost allocations, and PCT's) for assigned departments.
Assist Department Heads with development of annual budget with guidance from Senior Business Administrator.
Assist departments with proper account set-up and maintenance of their fiscal accounts.
Establish a common understanding with each Department Head of how costs should be assigned to appropriate accounts and projects.
iPayment Process:
Review and approve any Ipayments deposits received by BCS Campus.
Deposits must strictly adhere to TAMU System cash handling policy regarding depositing funds at bank and depositing/ balancing in iPayments.
Responsible for staying current on cash handling policy.
Instructions to Applicants:
Applications received by Texas A&M University must either have all job application data entered or a resume attached.
Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application.
We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive.
Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Recommended Skills Accounting Administration Audio Equipments Auditing Communication Finance Estimated Salary: $20 to $28 per hour based on qualifications.
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